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330-452-4363
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330-452-4363HCCSC operates in accordance with HUD regulations and guidance, and the local charter and policies and procedures below. The local charter, policies and procedures will be updated as HUD releases guidance on how to implement new directives.
The Governance Charter
A. Board and General Committee Operations
A.1 Guidelines Governing HCCSC Committee Service – Updates HCCSC Board Approved October 9, 2018
B. Memoranda of Agreement
C. Recipient Approval and Evaluation Policies and Procedures
C.1. Policies for Review and Endorsement of New Programs Serving the Homeless – HCCSC Board Approved 02.11.2020
C.2 – Rescinded
C.3. Procedures for Inviting and Reviewing Applications for CoC Funding – HCCSC Board Approved 02.11.2020
C.4. Procedures for Monitoring and Evaluating CoC-Funded Projects– HCCSC Board Approved 02.11.2025
C.5. Quarterly Status Report Form CoC & HCRP Regional Funded Projects– HCCSC Board Approved 02.11.2025
C.8. Procedures for Inviting and Reviewing Applications for City of Canton ESG Funding- HCCSC Board Approved 12.12.2023
C.11. Procedures for Evaluating City of Canton ESG-Funded Projects – HCCSC Board Approved 02.11.2025
C.12 Procedures for Monitoring and Evaluating HCRP Regional Projects–HCCSC Board Approved 02.11.2025
CoC and HCRP Regional Status Report Schedule 02.11.2025
D. Coordinated Entry Policies and Procedures
D.1/A.3. Coordinated Entry’s Role in Informing Clients of Eligibility for Education Services
D.2 HCCSC Coordinated Entry Guide – HCCSC Board Approved 02.11.2025
D.3 HCCSC Policies Governing Eligibility and Prioritization to Receive CoC Assistance and Standards for Administering Assistance – HCCSC Board Approved 02.11.2025
D.4/F.4 Adherence to Approved Eligibility and Exclusionary Rules
D.5/F.5 Adherence to Housing First Principles in Admitting and Terminating Clients
D.6/F.6 Fair Housing and Equal Access Standards
D.7/F.7 -Rescinded
D.8/F.8 Emergency Transfer Plan for Victims of Domestic Violence- Updates HCCSC Board Approved 04.09.2024
D.9 Collaboration with Other Systems of Care to Prevent Discharge into Homelessness
E. HMIS Policies and Procedures
E.1 HMIS System Policy –Updates HCCSC Board Approved October 12, 2021
E.2. HMIS Partner Agency Agreement–Updates HCCSC Board Approved December 12, 2023
E.3. Client Informed Consent & Release of Information Authorization -Updates HCCSC Board Approved February 11, 2020
E.4 System Privacy Plan/Notice –Updates HCCSC Board Approved February 11, 2020
E.5 System Security Plan – Updates HCCSC Board Approved December 11,2018
E.6 HMIS Data Quality Plan –Updates HCCSC Board Approved October 9, 2018
F. Standards for Providers
F.1 Providers’ Education-Related Duties
F.2 Point in Time Count Policy
F.3 Policy on Serving the Chronically Homeless
F.4/D.4 Adherence to Approved Eligibility and Exclusionary Rules
F.5/D.5 Adherence to Housing First Principles in Admitting and Terminating Clients
F.6/D.6 Fair Housing and Equal Access Standards
F.7/D.7- Rescinded
D.8/F.8 Emergency Transfer Plan for Victims of Domestic Violence– Updates HCCSC Board 04.09.2024
F.9 Verification of Disability Form
F.10 Recipient and Sub-Recipient Record-keeping Requirements – HCCSC Board Approved 03.12.2024
F.11 / E.7 HMIS Data Completeness Scoring
F.12 Recipient and Sub-Recipient Emergency Solution Grant Record-keeping Requirements – HCCSC Board Approved 03.12.2024
G. Performance Targets and Policies
G.1 System Performance Measures Policies
Current Performance Targets
G.2 Peformance Targets FY2023 & FY2024–HCCSC Board Approved 05.14.2024
Previous Performance Targets
Emergency Solution Grant CARES Act (ESG-CV)
Emergency Solutions CARES Act COVID19 (ESG-CV) Policies Governing Eligibility and Prioritization to Receive Assistance and Standards for Administering Assistance –HCCSC Board Approved 9.7.2021
Emergency Solution Grant CARES Act (ESG-CV) Standards for Sub-Recipient Recordkeeping Requirements –HCCSC Board Approved 9.7.2021
Policies Governing Eligibility and Prioritization to Receive Assistance and Standards for Administering Rapid Rehousing Assistance, and Standards for Sub-Recipient Recordkeeping Requirements – HCCSC Board Approved 6.14.2022
Homeless System Response: ESG Homelessness Prevention Eligibility During Eviction Moratoria – HUD released July 23, 2020
ESG Minimum Habitability Standards for Emergency Shelters and Permanent Housing: Checklists
Eligibility, Prioritization and Standards for COHHIO Assistance – HCCSC Board Approved 10.05.2020
Eligibility, Prioritization to Receive Assistance & Standards for Administering Assistance, and Standards for Sub-Recipient Recordkeeping Requirements – HCCSC Board Approved 10.13.2020
Coalition on Homelessness and Housing in Ohio (COHHIO)
Eligibility, Prioritization and Standards for COHHIO Assistance – HCCSC Board Approved 10.05.2020
Ohio Housing Finance Agency (OHFA) and Ohio Department of Mental Health and Addiction Services (OMHAS)
Eligibility, Prioritization to Receive Assistance & Standards for Administering Assistance, and Standards for Sub-Recipient Recordkeeping Requirements – HCCSC Board Approved 10.13.2020